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September 22, 2011 Budget Meeting
Minutes of the Meeting of the C.K.S.D.
The Consolidated Koshkonong Sanitary District held a special meeting on Thursday, September 22, 2011 at 7:00 P.M. Present were John Traynor, Todd Sahr, Barbara McGann, Robert Venske, David Houfe Jr. and Lynne Lund.
Also present was Barbara Steponkus, C.K.S.D. Accountant.
Vice President John Traynor opened the meeting at 7:00 P.M. and called the meeting to order.
1. The Vice President asked for confirmation of meeting notice. Lynne Lund, C.K.S.D. Internal Operations Manager, stated that the agenda was published in the Edgerton Reporter on September 14, 2011 and posted at the C.K.S.D. Office, Oberg’s Tavern, Newville Mobil and on the C.K.S.D. website.
2. Todd Sahr made a motion, seconded by Barb McGann, to approve the agenda. Motion carried.
3. Under Discuss/Take Possible Action on the Schedule of Charges and Fees, Lynne stated that the only change the Board requested to be made was to increase the Return Check Fee from $20.00 to $35.00. She added that a copy of the revised Schedule of Charges and Fees was mailed to the Board. Lynne stated that this change will take effect on January 1, 2012, if approved.
Bob Venske made a motion, seconded by Barb McGann, to approve the Schedule of Charges and Fees as presented. Motion carried.
4. Under Work on 2012 Budget, Lynne presented the Board with a copy of the 2012 proposed budget, the Investment Program and also a copy of the Fund Policy. Todd stated that he has had some people approach him regarding the quarterly user charge being increased over the years so he did some checking on the rates in the City of Edgerton for comparison. Todd stated that the rates that he was given for City of Edgerton ranged anywhere from $135.00 and $405.00 per quarter.
Barb Steponkus presented the Board with a revised 2012 proposed budget. She explained that the amount of interest once the loan was actually closed was a little different and then also on next year’s amount of interest she had only used one amount and we pay interest twice in 2012. Barb Steponkus stated that the Sewer Service Charges are up to $855,351.00 because of the extra interest. She added that the quarterly charge would be $81.57 for 2012 according to this proposed budget. Lynne stated that the quarterly charge is currently $74.48. Bob stated that two years ago we projected that we were going to increase the quarterly charge $5.00 per year for three years and we did not have an increase at all last year. Lynne stated that we should have had an increase last year. Bob agreed. Barb Steponkus stated that last year we ended up putting in extra money for many of the funds.
Lynne questioned the zero under Reserve Depreciation Fund since the Board had agreed to budget $25,000.00 in this account. Barb Steponkus stated that she took that amount out since we are funding the Replacement Fund. Lynne suggested decreasing the Replacement Fund to $35,000.00 which is the DNR requirement for the Clean Water Fund Loan and putting the additional $21,400.00 into the Reserve Depreciation Fund. She explained that the Replacement Fund is for replacing equipment and the Reserve Depreciation Fund can be used for other items. Barb Steponkus stated that we do have money available in the Reserve Depreciation Fund now if needed. She explained that since we will be paying a regular principal amount on the loan in 2012 we do not have as much money to fund these accounts. Lynne explained that it would not take any additional money to fund the Reserve Depreciation; we could put the $21,400.00 into the Reserve Depreciation Fund instead of the Replacement Fund. The Board agreed that $35,000.00 should be put in the Replacement Fund and the $21,400.00 in the Reserve Depreciation Fund.
Barb Steponkus referred to the Operating Expenses at this time. She explained that the interest is higher in 2012. Barb Steponkus stated that the Accounting Fees did increase due to the cost of the audit. She added that the Insurance Expense increased for 2012. Barb Steponkus stated that Repairs & Maintenance was increased by $5,000.00. She stated that Vehicle Expense was increased to $13,000. Barb Steponkus referred to the last page which shows the Accounts Receivables and Cash on Hand. She added that it lists the sanitary levy for the past ten years. Todd stated that the proposed budget looks good. John stated that it is a $7.09 increase per quarter but feels that is not so bad after the large project we just completed.
Bob Venske made a motion, seconded by Todd Sahr, to approve the 2012 proposed budget being published in the Edgerton Reporter. Motion carried.
Lynne stated that the proposed budget must be published 15 days prior to the Public Hearing, which is scheduled for Monday, October 24, 2011 at 7:00 P.M.
There being no further business to come before the Board, Todd Sahr made a motion, seconded by Barb McGann, to adjourn the meeting at 7:16 P.M. Motion carried.
Lynne Lund, Internal Operations Manager
Absent: Kathy Lichtfuss
Archive:
April 11, 2012 Monthly Meeting
March 14, 2012 Monthly Meeting
February 15, 2012 Special Meeting
February 8, 2012 Monthly Meeting
January 11, 2012 Monthly Meeting
December 14, 2011 Monthly Meeting
November 18, 2011 Special Meeting
November 16, 2011 Monthly Meeting
October 24, 2011 Public Hearing & Special Meeting
October 12, 2011 Monthly Meeting